Privacy

Privacy Policy

1.    Your privacy is important to us.

2.    This notice explains our online information practices relating to information that we collect through the use of this Site by any visitors to the Site (“you”), and should be read together with our Cookies Policy. Our Cookies Policy can be found here.

3.    These Policies only apply to this Site. The Site contains links to other websites, including websites operated by independent third parties that will have their own approaches to privacy and will not be bound by this Policy, so when you link to other websites you should read their own privacy policies.

4.    By using our Site you consent to this Privacy Policy and to our Cookies Policy, and consent to the information that we collect being used in accordance with those Policies. If you do not agree with these Policies, you should not use our Site.

Definitions

5.    Throughout this Privacy Policy we use the following expressions, which have the following meanings (unless otherwise stated):

5.1.    “We” or “Optima Legal” means Optima Legal Services Ltd, which trades under the name of Optima Legal, a limited company registered in England and Wales (company no. 05781608) having its current registered address at Hepworth House, Claypit Lane, Leeds, LS2 8AE; and the word “our” shall be interpreted accordingly;

5.2.    “Site” means the website operated by Optima Legal located on the Internet at the URL http://www.optimalegal.co.uk;

5.3.    “information” means any information that we collect from you through your use of our Site.

Cookies

6.    Our Site utilises cookies. Please see our Cookies Policy here  for further details, including details as to the kinds of cookies we use and the information they collect.

The information we collect

7.    We automatically collect certain non-personally identifiable information when you visit the Site, such as the type of browser you are using, the type of operating system you are using, and the domain name of your Internet service provider. Further details as to our automated collection of information can be found in our Cookies Policy.

8.    However, we do not collect personally identifiable information about you such as your name, address, telephone number, fax number, e-mail address, etc., when you visit this Site, unless you are one of our existing or prospective clients, are already on our marketing databases, choose to fill out a “Contact Us” form, subscribe to our “Newsletter”, “Download” a piece of content  such as a “White Paper”, “Briefing Note” or other similar document from our Site, email us directly, upload information to us or otherwise communicate with us through the Site, or by responding to marketing emails that we have sent to you, in which case we may collect any of the following kinds of information: your name, postal address, email address, telephone number, and so on, together with any information that you actually send or provide to us.

9.    We want to ensure that any personal information we hold about you is accurate and up to date and that we also want to ensure that we are not processing any information about you in breach of any rights you have in respect of that information. If any of the information that you have provided to us changes, for example if you change your email address, name, or if you wish to correct or delete any information that we have about you, please let us know by sending an email to us at the email address provided below
How we normally use information about you

10.    We use non-personally identifiable information to analyse Site usage (such as aggregated information on the pages you visited), which allows us to improve the design and content of our Site.

11.    Some of our cookies also use personal information as well as non-personally identifiable information in order to personalise the website for you and to provide content more likely to be of interest to you, with the aim of providing you with a more useful and beneficial user experience when using our Site, as well as for certain marketing purposes. Full details of our cookies and the use they make of information is set out in our Cookies Policy <here>.

12.    Like most businesses, we also operate marketing databases to help us develop and expand our business, to improve the services that we provide to our clients, and to promote ourselves to existing and potential clients. Any information that we gather or that you provide to us may be entered on those databases and may be used by us for those purposes. If you do not want any of your information to be on our marketing databases, please do not hesitate to contact us straight away by emailing us to that effect at the contact email address provided at the end of this Policy.

13.    From time to time we may also wish to provide you with information about special features of our Site or any other services or products of ours or of any third parties that we think may be of interest to you. If you would rather not receive this information, please contact us at the email address provided below and let us know. If you do ever agree to us providing you with marketing information, you can always opt out at a later date.

14.    Apart from the above, we will not use any information to contact you about any other matters, unless you specifically request it, nor will we share, rent, or sell your personally identifiable information outside Optima Legal, but you agree that we may contact you regarding any events, news stories or promotions that we consider will be of interest to you. This is a free service from which you can unsubscribe at any time by clicking on the link which appears at the bottom of each such item.

15.    Otherwise, apart from as detailed above, we ordinarily gather and use personally identifiable information that you provide to us through your use of our Site in order to respond to your queries or otherwise to deal with your specific requests or to facilitate your Site usage as referred to under paragraph 7 above.

Data processing outside the EEA

16.    Some of the cookies that we use on our website, and some of the software that we use, is hosted on servers located in the USA. As a result, whenever you provide us with information, and whenever we collect information from your use of our website, some or all of that information may from time to time be transferred to third party servers not directly controlled by us that are located in countries outside the European Economic Area (“EEA”) that do not have similar protections in place regarding your data and restrictions on its use as set out in this policy. Whenever you provide us with information or use our website, you thereby consent to such transfers being made for any of the purposes referred to in this Privacy Policy and/or in our Cookies Policy.

Data security, etc.

17.    We take great care to ensure the security of the Site and of your personal information, and only our authorised personnel and contractors have access to it. Whilst we will take all appropriate security and technical measures to guard against accidental loss, unauthorised or unlawful processing or other damage, we cannot guarantee the privacy or security of personal information you transmit over the Internet or that which is capable of being collected in transit by others.

18.    However, it is possible, though unlikely, that we might be forced to disclose personally identifiable information in response to legal process or when we believe, in good faith, that the law requires it, for example, in response to a court order, subpoena or a law enforcement agency’s request.

19.    Also, if our business is sold or integrated with another business all information that we hold, including any personal information relating to yourself, may be disclosed to our advisers and to any prospective purchasers and their advisers, and may be passed on to the new owners of the business.

Changes to this policy

20.    We may make alterations to this privacy and cookie policy at any time by amending this page. If we make substantial changes we will do so by featuring a prominent notice on the Site, however you should check the page periodically in order to maintain an awareness of the position at any given time. The Policy was last updated on the date set out below.

How to contact us

21.    If you have any questions or concerns about this on-line privacy and cookie policy please contact us at marketing@optimalegal.co.uk. If at any time you decide that we should no longer hold any of your personal data, or wish to change the use to which any such data can be put, please let us know by emailing us at this address.

Issue date:  18 July 2014

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